Using Groups

In ftrack, a group is a subset of all users. Each group has its own members, which can be further divided into subgroups within the group.

A group can either be created globally from all users in order to be available on all projects or created per project from users added to the project team.

  • Global groups can be created from System settings > Resources > Users and Groups.


  • And the project team can be set up on each project by clicking Team in the project outliner.


Adding a group as recipient to notes and messages

If you need to direct a note to more than one user, you can add the group as one of the recipients on the note.



The same applies when sending an internal message. Add a group as one of the recipients, and the message will be sent to all members of that group.



Assigning a group to objects

Groups can be assigned to all objects except tasks and milestones.

Open an Assignee drop-down and select a group to assign it to.



Filtering a spreadsheet by group

The items in the Tasks Spreadsheet can be filtered by group assigned in addition to only a specific user.



Similarly, the Versions page can be filtered by who published the versions. Add the Published by filter and select a group to only show the versions published by the members of that group (or groups).


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